Item Description:
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Amd 3 to Agmt PR00002020 with AVI Systems Inc. for the maintenance and support of the Fourth Judicial District audio and video systems, ext end date to 03/31/27, incr NTE by $660,000
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Resolution:
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BE IT RESOLVED, that Amendment 3 to Agreement PR00002020 with AVI Systems Inc., for the maintenance and support of the Fourth Judicial District audio and video systems, extending the end date to March 31, 2027 and increasing the not to exceed amount by $660,000 for a new total not to exceed amount of $1,439,000 be approved; that the Chair of the Board be authorized to sign the amendment on behalf of the County; and that the Controller be authorized to disburse funds as directed.
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Background:
Per Agreement A03185 between Hennepin County and the State of Minnesota, Hennepin County is responsible for the maintenance and support of the Fourth Judicial District audio systems. Any contract costs related to the video systems are the responsibility of the Fourth Judicial District.
Following a request for proposals, Resolution 20-0069R1, approved on February 26, 2020, approved the original agreement with AVI Systems Inc.
Resolution 21-0121 approved Amendment 1 on April 20, 2021, increased the not to exceed amount of the agreement by $514,000 to $654,000 and extended the termination date to March 31, 2024.
Resolution 23-0172 approved Amendment 2 on May 16, 2023, increased the not to exceed amount by $125,000 to $779,000.
Amendment 3 increases the not to exceed amount by $660,000 to $1,439,000 and extends the agreement three years.
This contract includes a technician dedicated to the 93 courtrooms located in Hennepin County buildings, and replacement parts, as needed.
Current Request:
The current request is to amend Agreement PR00002020 with AVI Systems, Inc to increase the contract by $660,000 for a new not to exceed amount of $1,439,000 and extend the contract to 3/31/27.
Impact/outcomes:
The agreement will allow for continued r...
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