Item Description:
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Negotiate a cooperative agreement to provide title examination services for Clay County, Minnesota
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Resolution:
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BE IT RESOLVED, that the Hennepin County Board of Commissioners authorizes the Examiner of Titles, in accordance with Minnesota Statute 471.59, to negotiate a cooperative services agreement to provide title examination services to Clay County, at no cost to Hennepin County, for the period from January 1, 2027 until termination by either party, be approved; and that upon review and approval by the County Attorney's office the Chair of the Board be authorized to sign the cooperative agreement on behalf of the County.
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Background:
Clay County approached Examiner of Titles Alison Schubring about Hennepin County assuming title examination services for their county. Clay County’s current examiner retires the end of 2026, and there are few attorneys in their jurisdiction willing or able to fill this vacancy.
Hennepin County would benefit from this cooperative agreement. It supports the county’s commitment to finding innovative ways to share resources and partner with local governments. Clay County has 119 active Certificates of Title. The Examiner of Titles Office can easily absorb Clay County’s caseload. Pursuant to the cooperative agreement, the Hennepin County Examiner of Titles will perform this work in Clay County on a fee for service basis. The work and new revenue associated with this cooperative agreement will be minimal.
Pursuant to statute, an examiner must be appointed in each county in Minnesota by the district court. In Hennepin, Ramsey, Anoka and St. Louis counties the examiner is a full-time employee, with no outside legal practice. In all other counties, the examiner maintains a private practice and performs examiner of titles work on a fee-for-service basis (billing applicants and petitioners for work done to produce a Report of Examiner, billing owners for required certifications and directives for...
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