Item Description:
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Neg Agmts with Microsoft Corporation for Microsoft volume licensing, 01/01/27-12/31/29; Agmt M57026 with Insight Public Sector, Inc. for the purchase of Microsoft products and services, 06/11/26-02/20/30, NTE $42,000,000
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Resolution:
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BE IT RESOLVED, that the County Administrator be authorized to negotiate with Microsoft Corporation for Microsoft volume licensing, during the period January 1, 2027 through December 31, 2029; that following review and approval by the County Attorney's Office, the County Administrator be authorized to sign Microsoft Enterprise Agreement enrollments and other volume licensing documents on behalf of the county; and
BE IT FURTHER RESOLVED, that Agreement M57026 with Insight Public Sector, Inc. serving as a reseller for Microsoft products and services, during the period of June 11, 2026 through February 20, 2030, in an amount not to exceed $42,000,000, be approved; that the Chair of the Board be authorized to sign the Agreement on behalf of the county; and that the Controller be authorized to disburse funds as directed.
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Background:
Hennepin County has had a Microsoft Enterprise Agreement since 2011 to provide a unified and centrally managed foundation for enterprise technology. The Enterprise Agreement supports the county's use of productivity applications, cloud services, security capabilities, developer tools, and remote access systems. Microsoft remains the county's largest provider of business-critical software used every day by staff, contractors, volunteers, and library patrons.
The county's current Enterprise Agreement expires at the end of 2026. Board authorization is required to continue licensing Microsoft products and services for the 2027-2029 term. Renewing the Enterprise Agreement ensures continuity for essential operations and maintains compatibility with internal systems and external partners.
The Enterprise Agreement provides consistent pricing, standardized licensing, and...
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