Item Description:
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Amd 1 to Agmt PR00002772 with Act One Group, Inc. to provide a jail management system for the Hennepin County Jail, 11/17/20-11/16/26, incr NTE by $776,125 for a new total NTE of $2,606,012.50
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Resolution:
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BE IT RESOLVED, that Amendment 1 to Agreement PR00002772 with Act One Group, Inc. to provide a jail management system for the Hennepin County Jail, with no change to the contract period of November 17, 2020 through November 16, 2026, and increasing the not to exceed amount by $776,125 for a new total not to exceed amount of $2,606,012.50; that the Chair of the Board be authorized to sign the agreements on behalf of the County; and the Controller be authorized to disburse funds as directed.
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Background:
In 2020, the Hennepin County Sheriff’s Office (HCSO) entered into agreement PR00002772 with the Act One Group, Inc., doing business as ATIMS, to replace its outdated Jail Management System (JMS). The JMS software was provided via a Service (SaaS) model, along with the necessary hardware and extensive implementation services. The scope of services included project management, data migration, interface development, training, and ongoing support and maintenance. The primary objective was to ensure seamless integration with external systems and compliance with data privacy and security regulations. The agreement also encompassed customization, user acceptance testing, and premium support to meet the specific needs of Hennepin County and ensure efficient system operation.
During the implementation process, additional technical support requirements arose, necessitating change orders. As a result, ATIMS provided services in response to these change orders leading to increased expenditures and the original not to exceed amount of $1,829,887.50 was met. The increased not to exceed amount is included in the HCSO’s 2025 budget and 2026 requested budget. Moving forward, ATIMS and HCSO will continue collaboration to finalize the implementation of the JMS. The revised not-to-exceed amount accounts for ongoing maintenance and support, implementation of change orders, and other related expenses through the end of the agreement term.
recommendation
Recommendation from County Administrator: Recommend Approval