Item Description:
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Amds 2 to Agmts PR00005672 with Wright County and PR00006216 with Scott County to temporarily board Hennepin County detainees at their county jail or county correctional facility, no change to end dates, incr NTEs by $1,800,000 for a total combined NTE for annexing in Wright and Scott counties of $4,979,000; total allocated annexing costs will now be $5,933,000
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Resolution:
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BE IT RESOLVED, that Amendments 2 to Agreements PR00005672 with Wright County, increasing the not to exceed amount from $2,611,000 to $3,911,000; and PR00006216 with Scott County increasing the not to exceed amount from $568,000 to $1,068,000 to temporarily board Hennepin County detainees at their county jail or county correctional facility, no change to the contract dates of January 1, 2024 through December 31, 2026, for a new total combined not to exceed amount of $4,979,000; that the Chair of the Board be authorized to sign the agreements on behalf of the county; and the Controller be authorized to disburse funds as directed; and
BE IT FURTHER RESOLVED, that the Hennepin County Sheriff’s Office will provide an update twice per week to the County Board on the number of detainees being annexed and the location of annexing until the termination of the Department of Correction’s Conditional License Order; and
BE IT FURTHER RESOLVED, that decisions regarding annexing detainees should prioritize:
• Utilization of the Hennepin County Adult Correctional Facility,
• Proximity to Hennepin County,
• Court process (e.g. awaiting substance use court assessment, pre-sentence investigation, mental health evaluation, access to counsel),
• Continuity of services offered to detainees (e.g. mental health treatment, health services, family access and stability, language supports), and
• Total costs related to transportation and/or staffing
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Background:
Pursuant to Minn. Stat. §387.11, it is the responsibility of the Hennepin County Sheriff to ensure that detainees in custody are kept safe and secure. Contingency plans have been developed to meet responsibilities to detainees in custody. These Agreements may be activated when portions of the Hennepin County Jail are closed for maintenance and repairs, or when jail population counts exceed approved capacity.
Beginning in 2016, Hennepin County Sheriff’s Office established and has since maintained annexation agreements with the counties of Carver, Chisago, Scott, Washington and Wright. These agreements have been vital in supporting the Sheriff’s office annexations including population management, ongoing facility projects and unforeseen emergency circumstances.
On October 31, 2024, the Minnesota Department of Corrections sent a conditional license order to the Hennepin County Sheriff’s Office, directing the Sheriff’s Office to reduce its detainee population at the Adult Detention Center (ADC) to 600 detainees by November 14, 2024.
On December 3, 2024, Resolution 24-0520 authorized the negotiation of amendments to annexing agreements with seven Minnesota counties to address the required reduction of the ADC’s detainee population, with a total approved combined not to exceed amount of $5,831,000.
On May 2, 2025, the Minnesota Department of Corrections issued an amendment to the conditional license order that increased the Sheriff’s Office detainee population at the ADC to 700 detainees with an additional weekend occupancy of up to 735 detainees.
The available capacity at the Hennepin County Adult Corrections Facility will be the first priority when considering placement of Hennepin County detainees. The Department of Community Corrections and Rehabilitation is absorbing all costs related to the annexing of these detainees (operational and medical).
The other counties will provide secure custody, care, and safekeeping of Hennepin County detainees in their county jail or county correctional facility. This includes providing the same level of medical care and services provided to their detainees.
To date, annexing expenses, including those in the year 2024 prior to Resolution 24-0520, have totaled approximately $3,500,000. It is anticipated that expenditures will total approximately $3,900,000 through May 31, 2025.
The Sheriff’s Office is seeking approval to utilize unspent dollars from the previously approved funds from Resolution 24-0520, totaling approximately $1,900,000 and seeking approval of an additional $102,000. With these adjustments, the new total not to exceed amount is $5,933,000.
This request to amend the existing agreements with Wright and Scott Counties will provide necessary flexibility to support the ongoing facility projects and respond to short-term population increases typically observed during the summer months at the ADC.
Pursuant to this proposed board action, Hennepin County will amend current Agreements with the following Minnesota counties:
• PR00005672 Wright County expiring December 31, 2026, Amendment 2 increasing the not to exceed amount from $2,611,000 to a new not to exceed amount of $3,911,000
• PR00006216 Scott County expiring December 31, 2026, Amendment 2 increasing the not to exceed amount from $568,000 to a new not to exceed amount of $1,068,000
It is the Sheriff’s Office intent to allow the following annexing Agreements to sunset:
• PR00006803 Anoka County, November 25, 2024 to May 31, 2025, with a not to exceed amount of $344,000. Actual expenditures for this agreement are $159,969 through March, 2025. It is anticipated there will be approximately $40,000 dollars of additional invoices before the agreement expires.
• PR00006881 Goodhue County, November 25, 2024 to May 31, 2025, with a not to exceed amount of $192,000. Actual expenditures for this agreement are $85,746 through March, 2025. It is anticipated there will be approximately $40,000 dollars of additional invoices before the agreement expires.
• PR00006880 Ramsey County November 25, 2024 to May 31, 2025, with a not to exceed amount of $413,000. Actual expenditures for this agreement are $228,246 through April, 2025. The Sheriff’s Office does not anticipate any additional invoices.
• PR00006675 Sherburne County November 25, 2024 to May 31, 2025, with a not to exceed amount of $749,000. Actual expenditures for this agreement are $31,048 through April, 2025. The Sheriff’s Office does not anticipate any additional invoices.
The County has other existing Agreements with sufficient NTE’s not being amended:
• PR00003848 Washington County, October 12, 2021 to October 11, 2026, with a not to exceed amount of $231,000
• PR00004798 Carver County, October 1, 2022 to December 31, 2026, with a not to exceed amount of $180,000
• PR00004799 Chisago County, October 1, 2022 December 31, 2026, with a not to exceed amount of $543,000
recommendation
Recommendation from County Administrator: No Recommendation