Item Description:
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Neg Amd 1 to Agmt PR00002702 with Cyclomedia Technology, Inc. for panoramic images of properties in Hennepin County for an additional five-year period, 09/14/20-09/15/30, NTE $1,864,245
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Resolution:
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BE IT RESOLVED, that Amendment 1 to Agreement PR00002702 with Cyclomedia Technology, Inc. for panoramic images of properties in Hennepin County, extending the contract period through September 15, 2030, increasing the contract amount by $1,111,240 to a new not to exceed total of $1,864,245 be approved; that the Chair of the Board be authorized to sign the Amendment on behalf of the county; and that the Controller be authorized to disburse funds as directed.
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Background:
Hennepin County seeks to amend Agreement PR00002702 with Cyclomedia Technology, Inc. for an additional five-year term which was previously approved under Board resolution 20-0341. This new term increases the not-to-exceed amount by $1,111,240 and includes a 2025 fall-time drive capture spanning approximately 6,732 miles, 48 miles of trail capture, along with five years of licensing and hosting services for all resulting street-level imagery.
Hennepin County has been utilizing Cyclomedia’s panoramic street-level imagery and related software tools since 2020. The current agreement, which provides countywide 360-degree imagery and LiDAR data access via the StreetSmart platform, is set to expire on September 14, 2025. This tool has proven to be a critical resource in supporting multiple county departments in fulfilling statutory and operational responsibilities more efficiently.
In accordance with Minnesota law, real property must be reviewed at least once every five years for valuation purposes. The high-resolution panoramic imagery and LiDAR data enable the Assessor’s Office to perform this work remotely, with a high degree of accuracy, helping the County meet legal obligations while reducing the need for field visits. This remote capability alone is estimated to save the equivalent of 2 full-time employees in the Assessor’s Office.
The imagery is used extensively by Public Works, the Assessor’s Office, GIS, Emergency Management, and Community Works, among others. Additionally, the tool is made available free of charge to our public agency partners, including 17 participating cities, Mississippi Watershed Management Organization, Local Government Information Systems (LOGIS), and Metropolitan Emergency Services Board (MESB), under existing user agreements. These partners benefit from shared access to a centralized, high-quality imagery resource without duplicating costs or effort.
Beyond direct staffing and travel savings, the tool provides broader operational and financial benefits. Public Works teams are able to assess infrastructure conditions, prioritize maintenance, and support capital planning without requiring field visits. Emergency Management and public agency partners can model evacuation routes and incident impacts using current imagery, improving readiness and reducing delays in crisis response. The Assessor’s Office, along with other county departments, benefit from improved staff safety due to the tool’s ability to reduce to number of required field visits. Additionally, the platform supports the county’s environmental and sustainability goals by reducing the carbon footprint associated with in-person inspections and site visits.
The renewal will continue coverage for a full five-year term and is structured to ensure uninterrupted access to the imagery platform and related services. By maintaining access to Cyclomedia’s imagery, Hennepin County is able to streamline workflows, support cross-department and cross-agency collaboration, and avoid redundant site visits. The data integrates with existing GIS tools and is accessible through secure web applications with enterprise licensing, single sign-on (SSO), and ESRI ArcGIS plug-ins. The investment continues to offer significant return in the form of operational efficiency, improved accuracy, and reduced travel and vehicle usage, contributing to both cost savings and environmental benefits.
recommendation
Recommendation from County Administrator: Recommend Approval