Item Description:
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Neg Amd 1 to Agmt PW 39-40-20 with MnDOT & Amd 1 to Agmt PW 38-33-20 with Loretto for safety improvements & establishment of quiet zone at CP Rail crossing along Medina Street (CSAH 19) (CP 2201600); amend project budget to be funded with State General Obligation Bonds (no county cost)
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Resolution:
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BE IT RESOLVED, that the County Administrator be authorized to negotiate Amendment 1 to Agreement PW 39-40-20 (State Agreement No. 1047956) with the Minnesota Department of Transportation (MnDOT), increasing the amount of Local Road Improvement Program (LRIP) funds by $45,012.01 from $350,000 to $395,012.01, for safety improvements and establishment of a quiet zone near the Canadian Pacific Rail (CP Rail) crossing on County State Aid Highway (CSAH) 19 (Medina Street), county project (CP) 2201600, in the city of Loretto, at no county cost; that upon review and approval by the County Attorney’s Office, the Chair of the Board be authorized to sign the amendment on behalf of the county; and that the Controller be authorized to receive and disburse funds as directed; and
BE IT FURTHER RESOLVED, that the County Administrator be authorized to negotiate Amendment 1 to Agreement PW 38-33-20 with the City of Loretto, continuing the county’s sponsorship of the project for safety improvements and establishment of a quiet zone near the CP Rail crossing on Medina Street, CP 2201600, at no county cost; that upon review and approval by the County Attorney’s Office, the Chair of the Board be authorized to sign the amendment on behalf of the county; and that the Controller be authorized to disburse funds as directed; and
BE IT FURTHER RESOLVED, that the project budget for CP 2201600 be increased by $45,012.01 from $350,000 to $395,012.01 to be funded with State General Obligation Bonds through MnDOT LRIP as part of the 2024 Capital Budget.
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Background:
The City of Loretto, in coordination with the county and CP Rail, constructed a project to improve safety and establish a quiet zone for the at-grade crossing on Medina Street located north of County Road 11.
Earlier this year, MnDOT notified Loretto that an additional $45,012.01 in LRIP funds are available for the project. Since the city has a population less than 5,000, MnDOT requires county sponsorship on behalf of the city to access the funds.
The county previously entered into Agreement PW 39-40-20 with MnDOT and Agreement PW 38-33-20 with Loretto for county sponsorship of the project to access $350,000 in LRIP funds for the city’s safety and quiet zone project (Resolution 21-0251). These two agreements need to be amended for Loretto to receive the additional LRIP grant funds and to continue county sponsorship of the project. The city will continue to be responsible for any costs in excess of $395,012.01 and any costs not eligible for LRIP funds.
To recognize the revised amount of LRIP funds available to the city, staff recommends that the project budget for CP 2201600 be increased by $45,012.01 from $350,000 to $395,012.01 to be funded with State General Obligation Bonds.
Project construction was completed in fall 2022.
Current Request:
This request seeks authorization to negotiate and execute the following amendments as part of the CP 2201600 - CSAH 19 Quiet Zone Project:
• Amendment 1 to PW 39-40-20 with MnDOT, increasing the amount of Local Road Improvement Program (LRIP) funds to $395,012.01.
• Amendment 1 to PW 38-33-20 with the City of Loretto, continuing the county’s sponsorship of the project.
Additionally, this request seeks to increase the project budget for CP 2201600 by $45,012.01 in State General Obligation Bonds, from $350,000 to $395,012.01, as part of the 2024 Capital Budget.
Impacts/Outcomes:
Approval of these requests will leverage additional LRIP funds available to the city for a project that addresses the county’s goals to preserve and modernize our transportation and improve safety, reliability, and comfort for all transportation users.
Budget Table: CP 2201600 - CSAH 19 Quiet Zone Project
recommendation
Recommendation from County Administrator: Recommend Approval