Item Description:
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Award Contract FC00000074 to The Retrofit Companies, Inc. dba Retrofit Electric for the Public Safety Facility Lighting Upgrades project, $1,650,000
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Resolution:
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BE IT RESOLVED, that the award of Contract FC00000074 to Retrofit Electric for the Public Safety Facility Lighting Upgrades project (Sub-project 1010324, Capital Project 1006396), in the amount of $1,650,000 be approved; that the Chair of the Board be authorized to sign the contract on behalf of the county after the performance and payment bonds have been properly executed; and that the Controller be authorized to disburse funds as directed.
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Background:
The Public Safety Facility is located at 401 S 4th Avenue in Minneapolis and has been in continuous operation as a 24-hour facility since it opened in 2000.
Due to the age of the building, most of the lamps and ballasts are at their end of life. The project will replace, retrofit, and/or re-lamp all existing fluorescent light fixtures with LED fixtures and lamps. Approximately 4,500 fixtures will be converted or replaced resulting in reduced energy use, lower operational and maintenance costs, and improved lighting quality.
Implementation of this project will result in a combined annual savings of approximately $113,000 between energy and operations and maintenance cost savings and will reduce the electrical usage at the building by 23%.The payback for this project is 13.5 years.
Through a best value procurement process, a Request for Proposals was released on April 11, 2023. Five proposals were received. Based on the results of interviews with the proposers’ key staff, Retrofit Electric received the highest score based on its cost, written submittals, and interview. Staff recommends that Retrofit Electric be awarded this contract. Retrofit Electric is a registered Small Business Enterprise, and the fixtures/lamps will be procured through a Small Business Enterprise supplier.
The project will last seven months, reaching substantial completion in April 2024.
Current Request: Approval of Contract FC00000074 with The Retrofit Companies, Inc. dba Retrofit Electric for the Public Safety Facility Lighting Upgrades project (Sub-project 1010324, Capital Project 1006396), in the amount of $1,650,000.
Impact/Outcomes: This project will reduce energy usage and costs related to lighting at the Public Safety Facility.
recommendation
Recommendation from County Administrator: Recommend Approval