Item Description:
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Amd 1 to Agmt PR00003770 with Deer Oaks EAP Services for the provision of employee assistance program services for employees and their household members, ext end date to 12/31/25, incr NTE by $215,000
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Resolution:
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BE IT RESOLVED, that Amendment 1 to Agreement PR00003770 with Deer Oaks EAP Services for the provision of employee assistance program services, extending the contract period from December 1, 2021 to December 31, 2025 and increasing the not to exceed amount by $215,000 for a new total not to exceed amount of $495,000 be approved; that the Chair of the Board be authorized to sign the agreement on behalf of the County; and that the Controller be authorized to disburse funds as directed.
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Background:
Deer Oaks EAP began providing employee assistance program services to county employees and their household members in December 2021. Deer Oaks EAP provides confidential telephonic assessments and support, short-term counseling, referral and community resources, legal consultation, financial support, life coaching, AWARE stress reduction sessions, and access to a robust member site with resources, articles, videos, interactive tools and more on a variety of topics. In addition, Deer Oaks offers organization assistance services such as critical incident support, manager support, crisis management support, and training and seminars to provide creative solutions to help at both the individual and organizational level.
Hennepin County’s usage of EAP services during the period, December 1, 2021, to December 31, 2022, was 792 cases and 43 organizational services. Of the 792 total cases, 596 were EAP counseling cases, and 196 were work-life cases. During the first half of 2023, usage of EAP services was 244 cases and 32 organizational services. 152 were EAP counseling cases, 92 were work-life cases. The projected annual utilization rate is 6.37%.
Program utilization:
|
Date |
EAP cases |
Organizational services |
|
12/1/2021 - 12/31/2022 |
792 |
43 |
|
1/1/2023 - 6/1/2023 |
244 |
32 |
If extended, Human Resources will continue to monitor program utilization while promoting and encouraging use of the employee assistance services Deer Oaks provides.
recommendation
Recommendation from County Administrator: Recommend Approval