Item Description:
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Schematic Design approval for the Family Justice Center Relocation project and HCGC A20-A21 District Court Self Help and Administration project; Approve contract PR00006141 with Wold Architects, Inc., for architectural and engineering services, 04/30/24-02/28/26, NTE $1,844,908 and approval to award associated construction contracts
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Resolution:
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BE IT RESOLVED, that the following actions be approved for the Family Justice Relocation project (CP 1007211) and the HCGC A20-A21 District Court Self Help and Administration project (CP 1007210):
• Approval of schematic design;
• Authorization to proceed with project design development and construction documents;
• Authorization to advertise and receive construction proposals;
• Authorization to proceed with contracts to include general, mechanical, and electrical construction; and
BE IT FURTHER RESOLVED, that Contract PR00006141 with Wold Architects and Engineers for architectural and engineering services for the design development through construction administration phases of the Family Justice Relocation project and HCGC A20-A21 District Court Self Help and Administration project for the period of April 31, 2024 through February 28, 2026, in the amount not to exceed $1,844,908, be approved; that the Chair of the Board be authorized to sign the contract on behalf of the county; and that the Controller be authorized to disburse funds as directed; and
BE IT FURTHER RESOLVED, that the County Administrator be authorized to award contracts to the awarded contractor if the proposals are within the approved project budget; that the Chair of the Board be authorized to sign the contracts on behalf of the county after the performance and payment bonds have been properly executed; and that the Controller be authorized to disburse funds as directed; and
BE IT FURTHER RESOLVED, that the County Administrator be authorized to award a set-aside contract for the HCGC Office Relocation and Remodeling project utilizing the authority under Minn. Stat. § 471.345, Subdivision 8, that following review and approval by the County Attorney's Office, the Chair of the Board be authorized to sign contracts on behalf of the county after the performance and payment bonds have been properly executed; and that the Controller be authorized to disburse funds as directed.
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Background:
This project will renovate 81,390 square feet of space in the Government Center to relocate court programs from the Family Justice Center.
Based on the recommendations of the updated Downtown Campus Master Plan, floors C-19 through C-23 will be renovated for Family Court and General Court courtrooms and chambers. Floors A-20 and A-21 will be renovated for Courts Self Help and Administration, which will move from the C-Tower. Current occupants of the remaining impacted C-Tower floors, the County Attorney and Community Corrections, will be relocated to other floors in the A-Tower over the next year.
This project(s) will consolidate and improve customer access to court functions and improve overall District Court efficiencies. Improvements will:
• Reduce the overall county footprint.
• Offer improved amenities for District Court staff, including conferencing rooms, a wellness room, and multi-purpose/work lounges.
• Improve security, access to technology for both courts and clients.
• Increase the flexibility of newly created courtrooms.
• Provide spaces for virtual hearings.
• Add consult rooms for court partner use.
Wold Architects and Engineers was selected by the County’s Designer Selection Committee in the Fall of 2023.
There will be two general contractors for the two parts of this project. Using the above cited set-aside contracting authority for the HCGC A20-A21 District Court Self Help and Administration project will enable the county to have a portion of the construction work delivered by an Emerging Small Businesses Enterprise (ESBE) general contractor from the Department of Community Corrections and Rehabilitation's (DOCCR) Community Productive Day Construction Partnership Program. General contractors are qualified for this program based on their demonstrated success employing and training ex-offenders. The selected general contractor will be required to employ and provide on-the-job training to probationers during the performance of their contract for not less than 10 percent of the contract's total labor hours.
The Family Justice Center will remain open until the Government Center construction is complete in early 2026.
Current Request:
Approval is requested for Schematic Design of the projects, a contract with Wold Architects and Engineers for architectural and engineering services for the design development through construction administration phases, and authorization for the County Administrator to award contracts to the contractors with the highest scoring proposals if the proposals are within the project’s budget.
The Schematic Design Executive Summary Report has been distributed to the County Board, and a copy is on file with the Clerk to the County Board.
Impact/Outcomes:
This project will result in the Courts moving from the Family Justice Center to the Hennepin County Government Center, the last move in the Downtown Master Campus Plan.
recommendation
Recommendation from County Administrator: Recommend Approval