Item Description:
title
Agmt PR00006577 with Election Systems and Software, LLC for ballot printing services, 12/01/24-12/31/27, NTE $2,200,000
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Resolution:
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BE IT RESOLVED, that Agreement PR00006577 with Election Systems and Software, LLC for ballot printing services during the period of December 1, 2024 through December 31, 2027 in an amount not to exceed $2,200,000 be approved; and that the Chair of the Board be authorized to sign the agreement on behalf of the county; and that the Controller be authorized to disburse funds as directed.
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Background:
Hennepin County is required to prepare and deliver absentee ballots, election day ballots, and test ballots for each election conducted in Hennepin County. Hennepin County does not have the technology or capability to internally fulfill required ballot printing services.
Under previous agreements, Elections Systems and Software, LLC has provided ballot printing services to Hennepin County since 2013. Through a competitive process Elections Systems and Software LLC was selected as the vendor that provided the best overall value for the County. Continuity of ballot printing services beginning with potential special elections in December 2024 is critical to successful county operations.
This request seeks to establish professional services agreement PR00006577 with Election Systems and Software, LLC for ballot printing services through December 31, 2027.
Approval of this request will enable the county to provide required secure ballot printing and delivery services and ensure continued continuity of operations aligning with Hennepin County disparity reduction efforts by allowing residents the ability to continue to confidently participate in our democracy, hold elected officials accountable, and have a say in important issues affecting themselves and their communities. Election administration and voting directly impact all disparity domains.
recommendation
Recommendation from County Administrator: Recommend Approval