Item Description:
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Amd 2 to Agmt PR00003438 with Tree Trust for maintenance of HCRRA property, extend end date 12/31/28, incr NTE by $2,380,411 for a new total NTE of $7,532,911
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Resolution:
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BE IT RESOLVED, that Amendment 2 to Agreement PR00003438 with Tree Trust for maintenance of Hennepin County Regional Railroad Authority property, extending the period to December 31, 2028 and increasing the contract amount by $2,380,411 for a revised not to exceed amount of $7,532,911; and that following review and approval by the County Attorney’s Office, the Chair be authorized to sign the Agreement on behalf of the Authority; and that the Controller be authorized to disburse the funds as directed.
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Background:
The Hennepin County Regional Railroad Authority (HCRRA) owns 40 miles of abandoned rail corridors as well as corridor-supporting parcels that are preserved for current and future transportation purposes. Park agencies operate recreational trails on all the corridors and HCRRA is responsible for maintenance outside the trail area. That maintenance typically includes tree care, mowing, vegetation management, snow removal, graffiti and trash removal, removal of unpermitted materials, sign and fence installation, erosion control, and minor construction. Special projects are also performed to preserve HCRRA’s property as needed.
In 2021, HCRRA solicited a contract for these maintenance services. The solicitation required that the contract include prevailing wage rates and an employment readiness training program. Tree Trust was the only company to submit a bid and HCRRA entered into Agreement PR00003438 with Tree Trust maintenance services (Resolution 21-HCRRA-0026). In 2025, the contract was amended to extend the contract through 2026 (Resolution 25-HCRRA-0009). This second amendment supports ongoing maintenance needs through December 31, 2028.
Current Request: This request is to approve Amendment 2 to Agreement PR00003438 with Tree Trust, extending period to December 31, 2028, and increasing the contract amount by $2,380,411 for a revised NTE amount of $7,532,911.
Impacts/Outcomes: Approval of this request allows for a two-year extension of the contract with Tree Trust for maintenance services on HCRRA property.
This request funds services that are: core services
recommendation
Recommendation from County Administrator: Recommend Approval